Career Guide
How to Write a Resignation Email — Template & Examples
A resignation email is the simplest, fastest way to resign professionally. Below you'll find what to include and a clean template you can copy — or generate a personalized resignation email in minutes, no account, no subscription.
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What to include in a resignation email
Keep it short and professional. A strong resignation email has just a few parts: a clear subject line, a sentence stating that you're resigning, your last working day, a brief thank-you, and your name. You don't need to explain your reasons.
Resignation email template
Subject: Resignation — [Your Name]
Dear [Manager's Name],
I am writing to formally resign from my position as [Job Title] at [Company], with my last working day being [Date].
Thank you for the opportunity and support during my time here. I'm happy to help ensure a smooth handover before I leave.
Sincerely,
[Your Name]
That's the whole thing. For a two weeks' notice email, set the last day two weeks from the date you send it. For an immediate resignation, state that your last day is effective immediately.
Email or letter — which should you use?
Today, an email is perfectly professional and usually the better choice: it reaches your manager instantly, is time-stamped, and creates a written record. A formal letter attached to the email is optional. If you want a polished, print-ready version too, our tool generates both.
Frequently asked questions
Can I resign by email?
Yes. A resignation email is widely accepted and is often the fastest, clearest way to make your resignation official. It's time-stamped and creates a written record. Keep it short and professional.
What should a resignation email include?
A clear subject line, a sentence stating that you are resigning, your last working day, a brief thank-you, and your name. That's all you need — you don't have to explain your reasons.
How do I write a two weeks' notice email?
State your resignation, set your last day two weeks from the date you send it, offer to help with the handover, and thank your employer. Keep the tone positive and concise.
How do I write a short, simple resignation email?
Three or four sentences is enough: that you're resigning, your final day, a thank-you, and a polite closing. Shorter is often more professional than a long letter.
Should I state a reason in my resignation email?
No. A simple, polite resignation without a detailed reason is completely acceptable. If you want, you can add one neutral line — but it's never required.
Related guides & documents
Note: This page provides general information, not legal advice. Notice requirements can depend on your individual contract; if in doubt, check your employment agreement.